Digital Baby Shower Planner

Event Overview

This planner is designed to help organize a memorable virtual baby shower, combining traditional celebration elements with digital connectivity to create an engaging online experience for all participants.

Pre-Event Planning Timeline

6-8 Weeks Before

• Set date and time (consider multiple time zones)
• Choose virtual platform (Zoom, Google Meet, etc.)
• Create guest list with email addresses
• Design digital invitations
• Set up online gift registry

4-6 Weeks Before

• Send digital invitations
• Plan virtual activities and games
• Create event schedule
• Arrange digital decorations (virtual backgrounds)
• Plan technical rehearsal

2-3 Weeks Before

• Send platform instructions to guests
• Confirm RSVPs
• Test all digital components
• Prepare virtual party favors (digital gift cards, printables)

Virtual Platform Setup

Technical Requirements

• Stable internet connection (minimum 10 Mbps)
• Backup device for hosting
• External microphone (recommended)
• Good lighting setup
• Virtual backgrounds
• Screen sharing capability

Platform Features Needed

• Breakout rooms for games
• Chat function
• Screen sharing
• Recording capability
• Gallery view
• Reaction buttons

Digital Invitation Elements

• Event date and time (with time zone converter)
• Platform link and access codes
• Technical requirements for guests
• Registry information
• RSVP method
• Dress code (if themed)
• Virtual background options

Event Schedule Template

TimeActivityHost/CoordinatorMaterials NeededPre-eventTechnical Check-in00:00Welcome & Introductions00:15Ice-breaker Activity00:30Games01:00Gift Opening01:30Final Activities01:45Closing Remarks

Virtual Activities Ideas

Interactive Games

1. Virtual Scavenger Hunt
2. Baby Item Price is Right
3. Who's That Baby? (Photo Game)
4. Baby-themed Trivia
5. Nursery Rhyme Karaoke

Digital Party Favors

• Customized phone wallpapers
• Digital photo frames
• Printable recipe cards
• Digital gift cards
• Custom Zoom backgrounds

Gift Registry Management

Registry Checklist

• Set up online registry
• Share registry link
• Track gifts received
• Prepare digital thank you cards
• Organize gift opening sequence

Technical Support Plan

Pre-event

• Send detailed connection instructions
• Provide platform tutorial video
• List common troubleshooting solutions
• Share backup phone numbers

During Event

• Designated tech support person
• Backup host capabilities
• Written troubleshooting guide
• Alternative connection methods

Recording & Memory Preservation

• Record main event
• Take screenshots
• Save chat messages
• Capture special moments
• Create digital memory book

Post-Event Checklist

• Send recording to guests
• Distribute digital party favors
• Send thank you messages
• Share photo highlights
• Collect guest feedback

Budget Tracker

Digital Elements

• Virtual platform subscription
• Digital invitations
• Online games/activities
• Virtual party favors
• Registry service fees

Important Contacts

• Host(s):
• Tech Support:
• Game Coordinators:
• Gift Registry Manager: